Ready to stop chasing green cards and waiting on the post office?
Let Freestate Investigations handle your certified mailing with speed and precision. Whether you need full service or just the mailing, we guarantee a faster, more reliable process — so your team can stay focused on the legal work that matters.
Submit your order now and let us take it from here.
Tired of Lost Green Cards, Delayed Affidavits, and Wasted Staff Time? We’ve Solved That.
If you’re a law firm, paralegal, or solo attorney handling service of process by certified mail, you already know the struggle:
You’re relying on the post office to do things right
You’re waiting days or even weeks for a green card that might never show up
Your staff is pulled away from high-value legal work just to stand in line at the post office
If something goes wrong, you spend more time chasing paperwork than filing motions
We’ve built a smarter alternative.
Our professional certified mailing service for law firms in Maryland, DC, and Virginia eliminates the inefficiencies of doing it yourself — and the risk of using the court’s $10 mail option that often fails to complete service properly.
Certified Mail Service Options: A Cost and Reliability Comparison
| Option | Total Cost | Time Spent | Success Rate | Affidavit Drafting & Filing | Risks |
|---|---|---|---|---|---|
| Court Mailing ($10) | $10.00 | 0 minutes | ✖ Low (frequent failures) | ✔ Included & filed for you | No tracking/follow-up; often rejected |
| Law Firm Staff (In-House) | $107.18 – $164.08 | ~50 minutes per job | ✖ Medium (post office errors common) | ✔ Yes (must be done manually) | Lost green cards, delays, time waste |
| Our Service (Full) | $50.00 Flat Rate | 1 minutes | ✔ 100% green card returned next day | ✔ Included & filed for you | None – fully managed |
| Our Service (No Filing) | $40.00 | 5-10 minutes | ✔ 100% green card returned next day | ✖ Client files affidavit | None – easy handoff |
💡 Stat: The USPS certified mail system often takes 5–12 days to return a green card — if it comes back. We guarantee next-day digital access to your return receipt and complete tracking throughout the process.
Why Law Firms Trust Our Service Over In-House Mailing
🔄 No More Lost Return Receipts
We track and manage every certified letter — ensuring the green card is never lost and is returned digitally the next day. If the USPS does lose a piece of mail (rare), you’ll know immediately — and we’ll handle the next steps.
⏱ Save 50+ Minutes Per Mailing
Instead of having your paralegal:
Print 25+ pages
Complete forms and green cards
Weigh and apply postage
Drive to the post office and wait in line
Track deliveries and green card returns
Chase down lost cards
Draft and file affidavits…
You could be redirecting that time to billable casework, client communication, or trial prep.
Why In-House Certified Mail Might Be Costing You More Than You Think
| Cost Component | Time or Unit | Cost at $95/hr | Cost at $150/hr |
|---|---|---|---|
| Locate recipient's address | 5 min | $7.92 | $12.50 |
| Prepare envelope & certified mail label | 10 min | $15.83 | $25.00 |
| Print and assemble documents (25 pages) | 5 min | $7.92 | $12.50 |
| Travel to and from the post office | 25 min | $39.58 | $62.50 |
| Wait time at post office | 5 min | $7.92 | $12.50 |
| Draft and file affidavit of service | 10 min | $15.83 | $25.00 |
| USPS Certified Mail Fee | 1 | $4.85 | |
| USPS Return Receipt (Green Card) | 1 | $4.10 | |
| USPS Restricted Delivery (when required) | 1 | $7.90 | |
| USPS First-Class Postage (2 oz) | 1 | $0.73 | |
| Printing (25 pages @ $0.10/page) | 25 pages | $2.50 | |
| Total Estimated Cost (with Restricted Delivery) | $115.08 | $164.08 | |
| Total Estimated Cost (without Restricted Delivery) | $107.18 | $156.18 | |
🧾 We Look Like a Neutral Sender – Not a Law Firm
Our mailings are discreet and professional. That’s key. Court mailings often look like what they are — official legal notices. When recipients see law firm names or court addresses, they’re more likely to refuse or ignore the mail. Ours aren’t flagged or delayed due to appearance.
🧠 Legal Professionals Deserve to Focus on Legal Work
Don’t let your high-value staff waste hours per week on certified mailings. That’s not what they went to school for — and it’s not what your clients are paying for.
What Happens When USPS Loses the Green Card?
If you handle certified mail in-house and the green card doesn’t arrive, here’s what happens:
You track the delivery manually.
After several days, you realize the return receipt still hasn’t come back.
You or your staff must go in person to the post office.
You provide the tracking number and request a copy of the card — which they may or may not have.
You wait… and often have to re-send service, delaying your case.
“It’s not just a delay — it can be the difference between staying on schedule and starting over.”
— Maryland-based paralegal, 12 years experience
This Is Not Just About Cost — It’s About Outcomes
Court mailing may seem cheap at $10, but that option often fails. If your green card doesn’t come back, the court won’t tell you, and the defendant is likely never served. Your case stalls — or worse, gets dismissed.
In-house handling is expensive and time-consuming. It pulls your legal staff away from critical responsibilities. And when the post office makes a mistake? You pay the price.
With us, it’s done right the first time.
✔ Certified mail sent the same day
✔ Return receipt comes back next day
✔ Affidavit filed promptly
✔ No post office visits
✔ No delays
✔ No lost paperwork
Let Us Handle It — Flat Fee. Full Confidence.
We serve law firms across Maryland, DC, and Virginia with full-service certified mail for service of process. Whether it’s a simple resident agent mailing or a complex legal matter, we guarantee success — at a cost that’s lower than doing it yourself.
Flat Rate: $50.00 (includes affidavit & filing)
Reduced Rate: $40.00 (you file the affidavit)
➡ Ready to stop losing time on mailings?